Inventory Tracking
Track mulcher teeth, filters, fluids, and shop supplies by brand and SKU. Get low-stock alerts, log consumables against each job, and restock the professional way — numbered purchase orders to your suppliers, or one click from a supplier invoice in your inbox.
Mastiff Free · $0 forever · No credit card
Inventory — desktop and phone, captured from the live product.
The problem
A broken carbide tooth with no spare on the trailer means a machine idling two hours from the nearest dealer.
Without Mastiff
With Mastiff
How it works
Enter your carbide and knife teeth, filters, fluids, grease, and shop supplies. Set brand, SKU, and quantity. Bulk import if you have a spreadsheet.
When a job runs, record what it consumed — the teeth you rotated, the fuel it burned. Inventory deducts automatically and the job carries its true cost.
Mastiff monitors your thresholds and alerts you before you run out. No more machine sitting idle over a $40 part.
Supplier invoices in Mastiff Mail auto-parse line items. Confirm with one click and inventory updates instantly.
Capabilities
Track every wear part and consumable in the operation. Carbide and knife teeth, bolts, filters, fluids, grease, quantity on hand. Know exactly what's in the shop before the trailer rolls.
Set minimum thresholds per item. Get notified when spare carbide teeth drop below a set of ten. Never idle a machine because you ran out of a wear part.
Log consumables against a job, and inventory updates automatically. Rotated eight teeth and burned 60 gallons on a heavy cedar job? The counts adjust in real time — and the job knows its true cost.
Organize by brand, product SKU, and category — teeth, filters, fluids, hardware. Search and filter instantly across your entire inventory.
See which consumables you burn through fastest, cost per job, and cost per machine. Teeth, tracks, and fuel are the P&L lines — watch them like one.
When a supplier invoice hits your Mastiff Mail inbox, AI parses the line items. One click to add the entire order to inventory with brand, quantity, and cost.
Because consumables log against the job, every job closes knowing what it actually cost to run — not an estimate. That's the number that tells you whether heavy-density work is priced right.
Upload a supplier cost sheet or your own price sheet and let AI extract parts and rates into editable inventory items and rate-card suggestions you review and approve.
Keep supplier records and raise numbered POs with a draft → ordered → received lifecycle. Email the PO PDF straight to the supplier, and let low-stock items draft their own reorders grouped by preferred supplier. Receiving a PO bumps stock and books the expense in one step.
FAQ
Yes. Mastiff keeps supplier records and lets you raise numbered purchase orders that move through a draft, ordered, and received lifecycle. You can email the PO as a PDF straight to the supplier, draft reorders for low-stock items grouped by preferred supplier, and receiving a PO updates stock levels and books the expense in one step.
Yes, Mastiff tracks every wear part and consumable by brand, SKU, and quantity on hand — carbide and knife teeth, filters, fluids, grease, and hardware. When consumables are logged against a job, inventory updates automatically. You always know what's on the shelf before a machine mobilizes.
Mastiff lets you set minimum thresholds for any item in your inventory. When a part drops below your threshold, you get an automatic notification. This prevents downtime caused by running out of a wear part and helps you reorder before it becomes a problem.
When you log consumables against a job in Mastiff, the inventory balance adjusts automatically in real time. Rotate a set of teeth on a heavy job and the count updates immediately. This eliminates manual tracking and gives every job its true cost without extra effort.
Mastiff lets you organize your entire inventory by brand, product SKU, and category. You can search and filter instantly across everything in stock, making it fast to find the exact part you need before a job.
Inventory tracking unlocks with a paid plan. Attach a card and try a paid plan for 7 days; cancel before it ends to avoid a charge and return to Free.
1 active job + 1 active quote free forever